Challenge:
Proper email archiving practices and changes in law are forcing companies to evaluate and implement email archiving technology. E-mail must remain accessible to users and auditors, but patient privacy and security must be adequately protected in accordance with HIPAA.
Why Choose Healthcare DPS?
- Setup and Configured in Minutes
- No Software/No Maintenance
- Predictable Low Cost of Ownership
- No Capital Expenditures
- Unlimited Storage
- User-Friendly: No Training Required
- Support: 24x7x365
- On-Demand Email Recovery
What Can Our Email Archiving and Compliance Solutions Do?
Healthcare DPS uses best practice email archive technology to enable healthcare organizations to easily store and retrieve electronic communications while maintaining stringent security standards. Our fully managed service provides compliance solutions for organizations subject to HIPAA regulations.
Audit Functionality for Electronic Discovery
Guarantees stored emails are genuine and tamper-proof.
- All interactions with the system are audited to record who has accessed the system, what action the user took, the date and time, and from which IP address.
- Immediate access to emails if required for e-discovery, email compliance purposes, internal inquiries and employee monitoring. Execute complex searches in seconds.
- Audit trails are unalterable and auditing reports can be printed at any time.
Archive Records for HIPAA Compliance
Comply with HIPAA Security and Privacy Rules for electronic transfer of electronic protected health information (EPHI).
- Electronic transactions and patient information stored on computer systems must be reliably recorded with the ability to access that information quickly.
Protect Information with High Level Security
- Three levels of security for PHI to comply with the Health Insurance Portability and Accountability Act.
- Multiple world-class data centers that meet rigorous Payment Card Industry Data Security Standards (PCIDSS) with mail system migration that limits the chance of data corruption.
- Department of Defense standard reliable encryption and authentication methods (AES and HMAC-SHA1) so data is encrypted and tamper-proof throughout the entire life cycle.
- Industry standard application layer security (SSL) ensuring no data can be seen in "plain text".
- Additional security measures provided to ensure superior performance and protection.
Additional Benefits and Highlights:
- Protection against customer complaints and lawsuits.
- A complete and highly secure archive of all company email.
- Instant Data Recovery - All data is online and immediately available for searches.
- 99.9% up-time service level agreement (SLA).
- Support for both compliance and storage resource management operations.
- Customizable: Archive everything for all users or allow users to archive just the data they want to.
